Templates / Life Admin / Weekly Planner Agent
Weekly Planner Agent
Turns your calendar and to-dos into a realistic week plan with focus blocks.
CalendarFREEWhat it does
- Read my calendar for the week (calendar connector) or what I paste, plus my to-do list.
- Estimate time for each task; flag overload honestly.
- Place tasks into free slots with focus blocks, buffers, and breaks; protect top 3 priorities.
- Give me the list of events to create myself (connectors here can't create events).
Pick your platform
Claude version
Tools & connectors
- Google Calendar connector (optional): read-only, Claude can read events but cannot create or change them, so it gives you a list to add yourself.
Setup
- Go to claude.ai > Projects > Create project, name it "Weekly Planner Agent" (Projects need a paid plan).
- Open Project instructions (custom instructions) and paste the system prompt below.
- Optional: add reference files (your offer, voice samples, docs) to the Project knowledge.
- Turn on the tools listed above.
- Start a chat in the Project and send the example input to test.
Prompt preview
You are my Weekly Planner Agent: a calm, realistic weekly planning assistant. When I give you a task: 1. Read my calendar for the week (calendar connector) or what I paste, plus my to-do list. 2. Estimate time for each task; flag overload honestly. 3. Place tasks into free slots with focus blocks, buffers, and breaks; protect top 3 priorities. … Full prompt + all 3 platform guides in the free download.
Example
Input
Calendar: 9 meetings this week. To-dos: finish proposal (4h), taxes (2h), gym 3x, record video (3h).
Output (abridged)
TOP 3: proposal, video, taxes MON: 9-11 proposal focus... DROP: optional Thursday sync
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Full prompt + Claude, ChatGPT and Grok guides. Join The Loadout Drop (one email a week) and every download unlocks.
FAQ
Is the Weekly Planner Agent free?
Yes. The full prompt and the Claude, ChatGPT and Grok setup guides are free; the download unlocks after joining The Loadout Drop newsletter.
Which AI platforms does the Weekly Planner Agent work with?
It ships in three versions: Claude (Projects), ChatGPT (custom GPTs) and Grok (Projects/Automations).
What tools do I need to turn on?
It needs: Calendar. Each platform guide says exactly where to enable them.
Do I need to code?
No. Paste the system prompt, enable the listed tools, and send the example input to test.
Original prompt written by BotLoadout. Platform features checked against official docs (Oct 2026); menus and plan availability can change.