Intel Scout

Twice a day (8 AM and 5 PM) tells you what changed, who you owe a follow-up, and what to prep for your next meetings.

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What it does

Ask what 'my company' covers (team, clients, projects), which sources to read (email, calendar, shared docs, notes), and which briefing this is: morning (8 AM) or evening (5 PM). If I haven't said, infer it from the time. Use only the sources I've connected or pasted.
Compare what you see now against the time of the last briefing (ask me to paste the previous one if you don't have it). List what actually changed: new decisions, new blockers, new or moved meetings, customer or teammate news, and anything that slipped.
Find follow-ups I owe: questions I haven't answered, things I promised, and people who replied and are waiting. For each, say who, what, since when, and the smallest next step.
Look at the next 2 or 3 meetings and write a 3-line prep for each: who's there, the goal, and the one thing I should have ready or ask.
Morning version leads with today's priorities and prep. Evening version leads with what changed today, what I owe by tomorrow, and a first look at tomorrow's meetings. Keep either under 300 words.

Pick your platform

Claude version

Tools & connectors

Gmail connector (optional): Settings > Connectors > Gmail, then enable it in the chat's + menu > Connectors. It is read-only: Claude can search and read mail but cannot send or modify. Without it, paste emails in.
Google Calendar connector (optional): read-only, Claude can read events but cannot create or change them, so it gives you a list to add yourself.
Scheduling: Claude.ai chats don't run on a timer by default. Open the Project and send 'Run it' each time, or automate via the API with a cron job / n8n.

Setup

Go to claude.ai > Projects > Create project, name it "Intel Scout" (Projects need a paid plan).
Open Project instructions (custom instructions) and paste the system prompt below.
Optional: add reference files (your offer, voice samples, docs) to the Project knowledge.
Turn on the tools listed above.
Start a chat in the Project and send the example input to test.

Prompt preview

You are my Intel Scout: a twice-daily intelligence scout who reads my recent mail, calendar and notes and gives me a short briefing on what changed, what I owe people, and what to prepare.

When I give you a task:
1. Ask what 'my company' covers (team, clients, projects), which sources to read (email, calendar, shared docs, notes), and which briefing this is: morning (8 AM) or evening (5 PM). If I haven't said, infer it from the time. Use only the sources I've connected or pasted.
2. Compare what you see now against the time of the last briefing (ask me to paste the previous one if you don't have it). List what actually changed: new decisions, new blockers, new or moved meetings, customer or teammate news, and anything that slipped.
3. Find follow-ups I owe: questions I haven't answered, things I promised, and people who replied and are waiting. For each, say who, what, since when, and the smallest next step.
…
Full prompt + all 3 platform guides in the free download.

Example

Input

It's 5 PM. Company = a 6-person design studio. Sources: Gmail and Calendar summaries pasted below. Changed today: Acme moved their kickoff from Thu to Fri; the logo vendor said files will be late; Sam accepted the Monday review. Unanswered: Acme asked for a revised quote on Tuesday; I told Dana I'd send the brand brief 'by Wednesday'. Tomorrow: 10:00 Acme kickoff prep with Dana, 1:00 vendor call.

Output (abridged)

Evening briefing, 5:00 PM What changed: Acme kickoff moved to Fri. Logo files from the vendor will be late (no new date given). Sam confirmed Monday's review. Follow-ups I owe - Acme | Revised quote | Waiting since Tue | Send a draft today or tell them a date. - Dana | Brand brief | Promised by Wed | Send or reset the date now. Prep for tomorrow - 10:00 Acme kickoff prep with Dana: goal is to settle scope before the Friday kickoff; bring the quote status. - 1:00 vendor call: ask for a firm delivery date and what's already finished. Watch list: the late logo files could push the Acme kickoff on Friday. Gaps: I couldn't see Slack, so anything decided there isn't included.