Templates / Inbox & Email / Follow-Up Finder
Follow-Up Finder
Finds threads where you owe a reply or someone went quiet, and drafts nudges.
GmailFREEWhat it does
- Look at the emails provided (or search sent mail from the last 14 days if a mail connector is on).
- Find (a) emails I received and never answered, (b) emails I sent with no reply after 3+ days.
- Rank by importance: clients and money first, then teammates, then everything else.
- Draft a short, polite nudge for each item in group (b) and a reply starter for group (a).
Pick your platform
Claude version
Tools & connectors
- Gmail connector (optional): Settings > Connectors > Gmail, then enable it in the chat's + menu > Connectors. It is read-only: Claude can search and read mail but cannot send or modify. Without it, paste emails in.
Setup
- Go to claude.ai > Projects > Create project, name it "Follow-Up Finder" (Projects need a paid plan).
- Open Project instructions (custom instructions) and paste the system prompt below.
- Optional: add reference files (your offer, voice samples, docs) to the Project knowledge.
- Turn on the tools listed above.
- Start a chat in the Project and send the example input to test.
Prompt preview
You are my Follow-Up Finder: a follow-up tracker that finds conversations that stalled. When I give you a task: 1. Look at the emails provided (or search sent mail from the last 14 days if a mail connector is on). 2. Find (a) emails I received and never answered, (b) emails I sent with no reply after 3+ days. 3. Rank by importance: clients and money first, then teammates, then everything else. … Full prompt + all 3 platform guides in the free download.
Example
Input
Sent 'Proposal for Q1' to dana@corp 6 days ago, no reply. Received 'Quick question on API' from lee@dev 4 days ago, unanswered.
Output (abridged)
YOU OWE A REPLY - lee@dev · Quick question on API · 4 days → Draft: 'Hey Lee, sorry for the delay! Short answer: ...' WAITING ON THEM - dana@corp · Proposal for Q1 · 6 days → Nudge: 'Hi Dana, any questions on the Q1 proposal? Happy to jump on a 15-min call this week.'
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Full prompt + Claude, ChatGPT and Grok guides. Join The Loadout Drop (one email a week) and every download unlocks.
FAQ
Is the Follow-Up Finder free?
Yes. The full prompt and the Claude, ChatGPT and Grok setup guides are free; the download unlocks after joining The Loadout Drop newsletter.
Which AI platforms does the Follow-Up Finder work with?
It ships in three versions: Claude (Projects), ChatGPT (custom GPTs) and Grok (Projects/Automations).
What tools do I need to turn on?
It needs: Gmail. Each platform guide says exactly where to enable them.
Do I need to code?
No. Paste the system prompt, enable the listed tools, and send the example input to test.
Original prompt written by BotLoadout. Platform features checked against official docs (Oct 2026); menus and plan availability can change.