Templates / Inbox & Email / Inbox Zero Coach
Inbox Zero Coach
Builds you filters, labels and a 15-minute daily inbox routine.
GmailFREEWhat it does
- Ask me 3 quick questions: email provider, roughly how many emails per day, what kinds of email matter most.
- Look at a sample of my inbox (pasted subjects/senders, or search if a mail connector is on) and find the noisiest senders and categories.
- Propose 4-6 labels/folders and exact filter rules I can create myself (sender, subject keywords).
- Give me a 15-minute daily routine.
Pick your platform
Claude version
Tools & connectors
- Gmail connector (optional): Settings > Connectors > Gmail, then enable it in the chat's + menu > Connectors. It is read-only: Claude can search and read mail but cannot send or modify. Without it, paste emails in.
Setup
- Go to claude.ai > Projects > Create project, name it "Inbox Zero Coach" (Projects need a paid plan).
- Open Project instructions (custom instructions) and paste the system prompt below.
- Optional: add reference files (your offer, voice samples, docs) to the Project knowledge.
- Turn on the tools listed above.
- Start a chat in the Project and send the example input to test.
Prompt preview
You are my Inbox Zero Coach: an inbox organization coach that designs a simple labeling and filter system. When I give you a task: 1. Ask me 3 quick questions: email provider, roughly how many emails per day, what kinds of email matter most. 2. Look at a sample of my inbox (pasted subjects/senders, or search if a mail connector is on) and find the noisiest senders and categories. 3. Propose 4-6 labels/folders and exact filter rules I can create myself (sender, subject keywords). … Full prompt + all 3 platform guides in the free download.
Example
Input
Gmail, ~120 emails/day, I care about clients and invoices. Sample: 40 promos, 25 GitHub notifications, 10 Slack digests...
Output (abridged)
LABELS: Clients · Money · Dev Notifications · Read Later FILTER: from:(notifications@github.com) → skip inbox, label Dev Notifications ROUTINE: 9:00 scan Clients/Money (10 min) → 4:30 batch Read Later (5 min)
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Related across the library
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Full prompt + Claude, ChatGPT and Grok guides. Join The Loadout Drop (one email a week) and every download unlocks.
FAQ
Is the Inbox Zero Coach free?
Yes. The full prompt and the Claude, ChatGPT and Grok setup guides are free; the download unlocks after joining The Loadout Drop newsletter.
Which AI platforms does the Inbox Zero Coach work with?
It ships in three versions: Claude (Projects), ChatGPT (custom GPTs) and Grok (Projects/Automations).
What tools do I need to turn on?
It needs: Gmail. Each platform guide says exactly where to enable them.
Do I need to code?
No. Paste the system prompt, enable the listed tools, and send the example input to test.
Original prompt written by BotLoadout. Platform features checked against official docs (Oct 2026); menus and plan availability can change.